State Officer Candidate Guide

Congratulations! You have taken the first step toward serving as a state officer of Louisiana Phi Beta Lambda, Inc.

Before You Begin…

Read this guide closely. It covers:

If you have any questions about running for state office or the campaign guidelines, email Glenn Gilyot at stateadviser@lapbl.org.

Important Dates

(Note: all deadlines are 11:59 p.m. Central Time unless otherwise indicated)

March 23
Application Deadline

April 6
Draft campaign materials due: draft speech, list of booth items, sample brochure/rack card (if applicable)

April 18
Candidate Briefings Session (Google Hangout/Conference Call)

April 20-21
State Leadership Conference

May 18
State Officer Training

Application Guidelines

Candidate Eligibility

To be eligible to run for state office, applicants must meet the following requirements.

Candidates for All State Offices, including Parliamentarian:

• Must be a current freshman, sophomore, junior or have at least 1 year remaining in your academic program.
• Must be currently dues paid in the National FBLA-PBL membership database. Dues must be paid by March 23. Louisiana PBL will verify membership upon receipt of candidate application.
• Must be in good academic standing with their school

A chapter may nominate two (2) candidates for an elected state office. A chapter may nominate two (2) candidates for an elected state office, as well as a Parliamentarian candidate, for a total of three (3) candidates for office.

No candidate for office may seek or receive the endorsement of a current State or National Officer.

Individuals interested in running for national office must also follow the same procedures as State Officer candidates. The candidate will be voted on just as all State Officer positions, and the winning candidate will receive the endorsement of Louisiana PBL and the signature of the State Adviser for their National Candidate submissions.

Application Checklist

Before you begin your online application, keep these tips in mind:

The submission deadline is 11:59 p.m. Central Time on March 23. Please note that no applications will be accepted after this time and incomplete applications will not be accepted. The application can take a while to complete, so please be sure you start early enough to complete your submission prior to 11:59 p.m.

To allow your adviser to review your submission, consider typing your answers in a Word document, have your adviser review, then paste into the online application for final submission.

State Officer (President, Vice President, Secretary/Treasurer, Reporter, Historian) Applications

Applications must include certifications from the candidate’s local chapter adviser (if member is a member of the Virtual Chapter, the state adviser will provide certification).

If no candidates are submitted for a particular office by the first or second deadline, then candidates may apply for office at the State Leadership Conference. To submit an application at the SLC, potential candidates can be nominated at the Opening General Session.

Potential candidates must bring copies of all of the materials that they will use in their campaign and a portfolio of campaign materials in a three ring binder. Cover of binder must contain candidate’s name, office seeking, and onsite contact information (cell phone & email).

Potential candidates will be required to comply with all guidelines expected of candidates.

State Parliamentarian Application

Each chapter may nominate any member as a candidate for state parliamentarian. Candidates for the office of state parliamentarian must:

      • submit the application by March 23;
      • attend the Candidate Briefings Session;
      • take the written parliamentary procedure exam.

Candidates for state parliamentarian do not actively campaign.

Preparing to be a Candidate

Candidate Materials

The following campaign materials must be submitted for review by April 18:

      • final copy of campaign speech;
      • one each of any campaign items and literature (stickers, flyers, brochures, sample design of campaign signs, etc.).

Please remember that items may not be pinned, taped, tacked, or in any way adhered to walls, floors, ceiling, or furniture.

Money, alcohol, tobacco, and helium-filled balloons may not be displayed or distributed.

No beverages (including bottled water) may be distributed at the booth.

Any food items that are distributed must be professionally sealed and packaged and must be sample size.

A written description of any audio-visuals must be included with the campaign material. It is the responsibility of the candidate to bring or rent his or her own equipment.

Any items displayed or distributed that were not approved during pre-screening will be confiscated during campaigning and returned to the candidate at the conclusion of the SLC.

Campaign Speeches

Candidates for elected state offices will deliver their speeches during the Campaign Rally immediately following the Opening General Session.

All campaign speeches are limited to a total of two minutes. The time is monitored and strictly enforced.

No audio-visual equipment may be used during campaign speeches.

The lectern microphone or a wireless handheld microphone are the options for state officer candidates. No other microphone types may be used.

Business attire is required. Please review the official Dress Code.

Only the candidate may participate in the campaign speech (i.e., no introductions, skits, or props).

Campaign Literature, Materials, and Campaign Booths

Candidates, their adviser(s), and their campaign staff may set up their campaign booth at 7:00 a.m. on April 20.

The exhibit area will be open from 9:30 a.m. to 3:00 p.m. on April 20. All candidates and their campaign staff are responsible for maintaining a clean and orderly campaign area.

Candidates may dismantle their booths from 2:00 p.m. to 3:00 p.m. on April 20.

Candidates will be assigned to an area for their campaign booth and will be notified of their booth assignment the week prior to SLC.

Candidates may only use the space that falls within the booth dimensions. A skirted and draped 6′ x 30″ table, two chairs and a trash can are provided.

Candidates and campaign staff may only campaign in their own booth area. Any physical campaigning outside of this area is prohibited.

Candidates and campaign staff must remain within the campaign booth area and not block other booths or aisles.

All candidates and campaign staff in the campaign area must be dressed in business attire. Candidates and campaign staff are not allowed to wear costumes, aprons, t-shirts, polo shirts, hats, etc. in the campaign booth area, campaign area, or conference sessions (workshops, meetings, general sessions, Candidate Q & A, etc.).

Candidates should make sure high value items are safely secured when they are not in use at the booth. Louisiana PBL is not responsible for any items left in campaign booths.

Campaign Guidelines

Official physical campaigning may begin immediately following Opening Session and Campaign Rally.

Campaigning is strictly prohibited before or during the session with the exception of each candidate’s speech.

No material may be placed on chairs and signs may not be displayed until after the close of the Campaign Rally.

Candidates and campaign staff may display signs and distribute campaign material at the back of the room ONLY as delegates leave at the close of the Opening Session and Campaign Rally. Signs may not be attached to furniture, walls, or doors in the room.

Once the room is empty, signs must be covered again and no campaign material may be distributed until the campaign booths open.

Candidates and their campaign staff are responsible for collecting any discarded or unused materials related to their campaigns left in or outside the session room. Failure to collect these items may result in disqualification.

Campaign Policies and Procedures

Candidates may not:

      • contact members from other chapters prior to the SLC;
      • post the candidate’s intent to run for state office on web pages, including chapter websites, social media platforms, in email messages, or in print prior to the SLC;
      • create a campaign website or electronic campaign app (for smartphones or iPads).

Current state officers cannot endorse or support the campaign for any candidate. Candidates may not include quotes, photos, recommendations, or statements from current state officers.

Louisiana PBL staff members cannot endorse or support the campaign for any candidate. Candidates may not include quotes, photos, recommendations, or statements from current Louisiana PBL staff members.

Candidates may not endorse other candidates for state office. This includes coordinating campaign themes. Candidates may not include other candidates’ images or quotes on his or her own campaign materials.

Campaign Violations

Prior to or during SLC, if you believe a violation of campaign regulations has occurred, please report it via email to stateadviser@lapbl.org. Violating campaign regulations may result in disqualification.

Candidate Procedures at SLC

Candidate Schedule at SLC

The tentative candidate schedule below is subject to change. Candidates will receive a detailed candidate schedule prior to the SLC.

April 18
Time: TBD
Candidate Briefings Session (Google Hangout)

A roll call will be taken at this session and any candidate not present will be disqualified, unless prior arrangements have been made. Current state officers will conduct the Session. Campaign guidelines will be reviewed and booth assignments will be discussed.

April 20
7:00 a.m.–8:00 a.m.
Candidate Rehearsal (not required, but encouraged)

7:00 a.m.–8:30 a.m.
Candidate Campaign Booth Setup

8:30 a.m.–9:15 a.m.
Opening Session & Campaign Rally

Candidates report backstage during introduction of keynote speaker.

9:30 a.m.–3:00 p.m.
Campaign Booths Open

2:00 p.m.–3:00 p.m.
Candidate Campaign Booth Dismantle

3:00 p.m.–4:00 p.m.
State Officer Candidate Q&A

April 21
8:00 a.m.–9:00 a.m.
State Voting

1:30 p.m.–3:00 p.m.
Awards of Excellence Ceremony

If elected, new officers must attend a mandatory orientation immediately following the Awards of Excellence Ceremony.

 

Candidate Q & A

The Q & A Session (not to total more than 10 minutes for each office) will occur at 3:00 p.m. on April 20.

Business attire is required for both sessions. Please review the official Dress Code.

State Voting

No campaigning is allowed during State Voting. No items may be displayed or distributed outside voting rooms or placed on chairs in the room.

Please review the Louisiana PBL Bylaws, Article VII, Section 10 for specific voting procedures.

State officer elections take place on the final day of the SLC. Voting will be done by ballot during the State Voting Session.

If a majority is not reached, the teller’s report will be read prior to re-voting.

Candidates are members and are allowed to serve as voting delegates. Keep in mind that campaign-related events cannot be rescheduled to accommodate other commitments including participating in individual, team, or chapter competitive events.

The office of state parliamentarian is an appointed position. The candidate scoring the highest on the Parliamentary Procedure written test at the State Leadership Conference will be appointed to the position of state parliamentarian. This candidate must have submitted an application.

Election Results

Election results will be announced during the Awards of Excellence Ceremony. There will be no rehearsal for the officer installation.

Newly-Elected/Appointed State Officer Meeting

There is a mandatory meeting for all newly-elected/appointed state officers backstage immediately following the Awards of Excellence Ceremony.

State Officer Training

State Officer Training attendance is required. No exceptions.

State Officer Training is May 18, 2018.